Open My Calendar using one of these methods: (Optional) Select the dates for your request. If you approve the entire timeframe, the Approve indicator becomes unavailable. - Approved requests become Cancel Approved. Over-coverage cannot result because the open shift matches the original shift. .video-dimensions.vjs-fluid { 6.) Otherwise if not defined and if the request is approved, the paycode starts at the same start time as the previous assigned shift. In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that Otherwise. For other half-day amounts, select 1st or 2nd Half Day or Hours. Kronos: How to Approve Employee Timesheets (Manager), Kronos: How to Request Time Off for Another Employee (Manager), Kronos: How to Approve or Reject Employee Time-Off Requests (Manager). Use PCVPs to assign different paycode behaviors to different groups of employees. *(f` @/< People Information > Timekeeping > Employee Role, Resolve timecard exceptions (hourly timecard). %%EOF (Durations and pay codes can vary among the days and ranges you specify.) Click Tap Cancel Request . 268 0 obj <>/Filter/FlateDecode/ID[<753406E86094924794AC5273E99C5998><4089E09384188B4EAC251964AF8AEFA8>]/Index[225 66]/Info 224 0 R/Length 178/Prev 257816/Root 226 0 R/Size 291/Type/XRef/W[1 3 1]>>stream From your Home page, in the My Notifications tile, click My Requests. Note: Request cancellations must always be approved by a manager, and cannot be approved automatically. Paycode Filter Set: Select a group of paycodes to limit the number of paycodes to make available when employees submit requests. For more information, see Timecards with multiple approvers. Note: If a selected business process An organized flow of activities or tasks that achieves a business goal. For other half-day amounts, select In the glance, you can view approval recommendations, employee accrual balances, and other request details. by right-clicking on the existing request. Kronos v8 Mobile Time Off Requests. The employee is scheduled to work an 11-hour shift from 9am to 8pm, so the shift includes two 15-minute breaks. The DAP defines all paycodes that this employee can access. Examples: A PCVP for unionized employees allows vacation in full days only, based on the schedule and collective agreement. Select subtypes. LOG OFF . Timecard approved by employee but not by manager. You must select Approval Settings in order to set the following options. Otherwise, if you are finished specifying your request. The system displays a summary of the current request and notifies you that it has been submitted. You can select dates later in the request process if you choose. Canceling an approved time off request 1 Click Show Menu, then click the My Info tab and navigate to My Time > Timesheet > Timesheet. How to Remove Time Off that Has Already Been Approved 1. Select a request. 218 0 obj <>stream This filtered group of paycodes is displayed in the Reason list of the My Time Off tile. Click Main Menu > My Information > My Calendar. If the requested time off was approved, the request to cancel displays: Approved if your manager approves the request. However, for managers to act upon the requests, they must select a time period that spans all date ranges in the request. Jobs that have not yet been approved are not shaded. You may also cancel your request after your manager has To re-request the day you must create a new time off request. Select the end date of your request from the calendar. See My Time Off tile Advanced Options and Using My Calendar, respectively, for more information. Note: If your request subtype was configured with only Full Day, the Duration field is not displayed. 3. When your employee timecards are ready for payroll processing, you sign off their timecards. When you are finished specifying your request. Click Tap the Requeststab. ; Enter the start time of your requested time off in the Start hours field. Request Time Off You are here: Schedule > Employee Self-Service > Employee > Request Time Off Request Time Off Note: If historical time-off requests are permitted in your organization, you can submit time-off requests in signed-off periods. This job aid outlines the steps for submitting and cancelling a time-off request. How to create a simple Time of request Learn Kronos Configuration: https://youtube.com/playlist?list=PL2fo8XT4Cn2SZeXr8en6TlCx6mjp3jGxtKronos Time off (PCVP (Paycode Values Profile) Assigns different paycode behaviors to different groups of employees.) Click Tap Cancel Request if you want to cancel the request. ; Select the start date and end date of your request usng the calendar icon in the Dates field, then select Apply. The calendar displays time-off requests that contain multiple date ranges if any date range in the request is during the selected time period. If you approve the entire timeframe, the Approve indicator becomes unavailable. When a shift is partially overridden by a paycode edit, the system creates an open shift for the overridden amount of time. If you later select To remove all manager timecard approvals from the timecard: If you have sign-off rights, you can sign off employee information for the previous pay period to prevent further timecard and schedule edits. Instead, submit a new shift swap request that reverses the original request with the same employee. Choose a different time off category, dates, or hours as If the open shift is available, reassign the original shift to the employee and delete the open shift. If it was configured with only Hours, only the Start Time and Hover over the time off request you want to retract or cancel. Locate the pay period containing the time off If your timecard setting display preferences include the option Include Enhanced Multi Approval Shading, then approval shading only appears for jobs that have been approved. Select . The approval method is the same, the only difference is that only the time that belongs to the manager is approved, not the entire timecard. (Optional) Add time periods to the request: Durations and pay codes can vary among the days and ranges you specify. To submit a time-off request that includes multiple time periods and/or comments: Note: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. hb```a``:A2@f30XS% (A1+ 3eY1fbYV.J ,3DMd8T/ai+tz n' _( Retract or Cancel a Submitted Time Off Request. See the People Information > Timekeeping > Employee Role help topic for more information. to override the behavior of the default request paycode. In addition, the field might display a different label depending on how it was configured. hb```*x1G6eK-i!-u*H&e3z%-{yd````h`q r4/[BrbXdX2Yc7p0]3irk'A(z H3 Click the . evaluate and handle time-off requests, see everything in context, and review the long-term impact. Tip: The start and end times reset if you select another duration. Select a request to cancel. Depending on your access, you may also be able to remove your signoff to make additional changes. Hours, you must enter the times again. For more information, see Configure Schedule Planner and Note: if the date of the requested time off is in the past (but still in the current pay period), you will need to click on the Past Tab to view the request and complete the steps below: Note: once the request is cancelled, no further action can be taken. Gear. Cancel is allowed on requests with a status of Requested, Cancel Requested or Approved. hb``b``zPAXsHrN|}L_4``,/``/h +ns&kELcdo81`RB.K TMyS1+P}Cx? c6:ra,flwy/ . The name of the type of leave. If the Include Enhanced Multi Approval Shading option is not selected, then the entire timecard is shaded when the manager approves the timecard. Contact your UKG Representative for more information. are permitted in your organization, you can submit time-off requests in signed-off periods. Important: The time off starts only when the first shift of the day starts. You can retract a time off request after it has been submitted for approval to your manager. See the next step if you want to add time periods to the request. Click More . You can change or select additional dates later in the request process if you choose. The background color changes to a gray crosshatch pattern. Cancel from My Calendar: Click New . Note: You are not Kronos app sick day leave, time off request. So the first thing we do is we choose Type > TOR time-off-hours or TOR schedule. Everyone has a schedule in Kronos and if youre taking a full day, use a schedule that will automatically calculate the number of hours in your schedule. If youre taking off less than a full day, click Hours %PDF-1.5 % When you click Cancel Request the arrow will change to pointing right showing an activity is Select the one or more check boxes next to. End Time fields are displayed. You can also approve, refuse, edit, cancel the request, or add a comment using the glance actions. l# "30,x` 6] Timecard approved by both employee and manager. Note: Best Practice: Because edits can affect pending requests, create new request subtypes rather than edit current request subtypes. Before you approve or sign off a timecard, you should resolve any exceptions. KRONOS PTO CASH OUT INSTRUCTIONS STEP 1: Log into Kronos using your Network ID and Password. STEP 2: Select the day you would like to request a PTO Cash Out. STEP 3: Select the PTO Cash Out option. STEP 4: Click on the Amount Column to add the amount of Hours. Step 5: Enter the Amount in HOURS for the PTO Cash Out Request and Press Save Depending on your access, you may also be able to remove your signoff to make additional changes. The email will have a link to Kronos iSeries Central. To act on a time-off request without viewing details, click the applicable Quick Action and then click the request in the schedule. You can access the guide Select the start date of your request from the calendar. track time spent or worked outside of the employees regular duties. You cannot remove the approval after the timecard is signed off unless you remove your signoff first. Click Cancel Request . More details on these changes can be found below. You can cancel your submitted or approved time-off requests using two methods in Workforce Dimensions. Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if your request was already approved, you can cancel it by submitting a If a PCVP is assigned to the employee, but a paycode filter set is. (Optional) To review the request, and to optionally add comments or additional time periods. Click on the paperclip on the line with A paycode filter set filters a subgroup of paycodes from the paycode data access profile (DAP) that is assigned to an employee. To Delete a Time Off on the Employee Details page On the EMPLOYEES> Employees List: Click the magnify glass icon of the employee name and choose the Time Off tab Click the checkmark box next to the entries you want to delete Click the Delete Selected button Choose Yes to confirm To EDIT a Time Off from the By Employee schedule view 366 0 obj <>/Filter/FlateDecode/ID[<975816D0B08056449D8EED036F5CD5B1>]/Index[347 46]/Info 346 0 R/Length 102/Prev 751417/Root 348 0 R/Size 393/Type/XRef/W[1 3 1]>>stream Select the request you want to cancel. ; Select Submit. 2019, Kronos Incorporated. Go to the Time Off tab and select a time off type you would like to show in the time off history table. 0 Caution: If paycodes are confidential for privacy or regulatory reasons, do The manager adds a paycode edit to the start of the shift, for a three-hour duration for Training from 9am to 12pm. are request subtypes Classifications of schedule requests from employees. Select the day or days you want to add to the request. Click Tap Main Menu > My Information > My Calendar. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. You cannot delete subtypes that are being used. The tile will display additional fields required to fully specify the symbolic amount (for example, Start Time and End Time fields for the Hours symbolic amount). The Approving or Rejecting Employee Time-Off Requests job aid shows how to use approve or reject employee time-off requests in the application. For details about the interaction of PCVP, Paycode Filter Set, Paycode DAP, and the Display Additional Paycodes option, see Display Additional Paycodes. U\Q`$TE,"\n f#`LKvH`0yr)"@$!X Za6L]=hR BrSyr}u:m]ii>4MWx/wv3s8GL+8n[Rm.`89N;;tv@#bE3*lKq4. Select the appropriate timeframe and search criteria. For more information about exceptions, see, If there are any pending changes to a timecard, you cannot approve it until the changes are resolved. Managing Employee Time Off Requests 1. Yes. To submit time-off requests from My Calendar: The Type of Time Off field is displayed on the Request Time Off slider only if you are configured with more than one request subtype. To select two or more consecutive days, click and drag across the days in the calendar. Click Kronos v8 Mobile for Salaried Non -Exempt Employees To cancel an approved request, tap . ; Note: Repeat steps 1 and 2 for non-consecutive dates for example, Monday, April 18 and Monday, April 25. For example, this may be useful when an employee (or another manager) needs to make an edit to a timecard that has already been approved by the manager. %%EOF that employees use to request time off for vacation, illness or recovery, appointments, personal time, or other absences. Close. 199 0 obj <>/Filter/FlateDecode/ID[<00354B615420D540B090549DE79F7618><783BB657B6FCB64894E9913CD47B1ABF>]/Index[163 56]/Info 162 0 R/Length 155/Prev 306714/Root 164 0 R/Size 219/Type/XRef/W[1 3 1]>>stream 1st Half Day, End hours fields are displayed. If you need to review work week data or totals for 9/80 employees before timecard approval or sign-off, you can view this information in a Dataview using the Previous Work Week, Current Work Week, and Next Work Week timeframes. not select this option. and from My Calendar. To group pending requests at the top of the schedule, click the. To allow employees and managers to submit requests to cancel approved requests, in. Time-off requests can be configured to support many different employment scenarios. How to adjust and pay out the Paid Time Off Plan: Adjust Paid Time Off Accruals *Go to Maintain Accrual and Time Off Adjustments/Overrides under Time and Leave related actions *Add 7.8 hours to Paid Leave Accrual Straight (This is the accrual plan for the Paid Time Off You must restore the deleted process or notification and the links from the request subtype. Time-off requests can be configured to support many different employment scenarios. Business processes are used for Employee and Manager Notifications, Approval Settings, and Request Purpose. Time-off requests can be configured to support many different employment scenarios.. You cannot cancel swap requests Employees can exchange their scheduled shift with a shift scheduled for another qualified employee.. The system displays a summary of the current request and notifies you that the request has been submitted. Click the Requests tab. To submit a time-off request using the My Time Off tile: Click Tap Information to view your accrued time in each category for time off. Ensure that the applicable time period and HyperFind or location are selected. Tell Me. After the timecard is signed off, however, you cannot remove approval. endstream endobj 226 0 obj <. In UKG Dimensions, a heatmap is a color-coded overlay that can be displayed on your calendar and request slider. endstream endobj 348 0 obj <>/Metadata 19 0 R/Pages 345 0 R/StructTreeRoot 49 0 R/Type/Catalog>> endobj 349 0 obj <>/MediaBox[0 0 612 792]/Parent 345 0 R/Resources<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 350 0 obj <>stream In Duration select one of these options. Note: The Duration field is displayed on the My Time Off tile only if configured for your system. You can approve the entire timeframe or part of the timeframe. ; Enter the number of hours you are requesting off in the Duration field. 14. The way that approval is displayed in your timecard differs depending on whether you are using table view or list view. 0 Open the Request Time Off slider using one of these methods: If you did not select dates in My Calendar or to change or add dates . In addition, households that receive SNAP and Social Security benefits will see a decrease in their SNAP benefits because of the significant cost of living increase to Social Security benefits that took effect on Jan. 1, 2023. Alternatively, you can configure and assign a Paycode Values Profile (PCVP) Assigns different paycode behaviors to different groups of employees. Click Tap More . 3. You can display the calendar heatmap to help determine availability of the days you want to include in your requests. [dqM[4cFLGkX|5.qoj|5"9/qf{/WSi4;;Tp>. If no PCVP is assigned to an employee, the behavior of the default paycode (duration, symbolic source) is defined by the configuration of the request subtype. With this Adjust Breaks Automatically setting selected, the shift is adjusted to now contain only one 15-minute shift break. An automated business process minimizes the amount of paperwork and manual tasks to complete that process by way of automatic actions, online forms, and automatically generated messages. If a time-off request that resulted in a partially overridden shift is canceled, the shift is restored and the breaks are automatically readjusted. Depending on your access, you may also be able to remove your approval to edit employee timecards or even edit them without removing your approval. padding-top: 56.25% !important; You can approve the entire timeframe or part of the timeframe. From this panel, you can cancel an existing time off request (see below) Cancel a submitted or approved time off request If your time off request was submitted but not yet approved or if Cancel from My Notifications. Kronos time-off cancel. Kronos is an electronic, paperless system used for time and attendance, leave management, payroll and more. 290 0 obj <>stream Kronosis an electronic, paperless system used for time and attendance, leave management, payroll and more. This results in a partial override of the shift, where the employee is now working for 8 hours instead of 11. You can submit time-off requests from the My Time Off tile A container that provides navigation or action from its summary view. In most cases, the system will not allow employees to submit a time off request more than 6 months in advance. Coach Tutorial . -]2 . Current category: Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu. Canceling an unapproved request, through the Time Off History screen. Find your employee on your Dashboard under the Employees section 2. If an employee has an approval method that enables multiple timecard approvers, then the timecard indicates the time the manager can approve using bold text and the person icon . However, you can cancel the approved or pending request before the close of the pay period the includes the requested dates. s. been approved, you can cancel the request. The display of approval shading for timecards with multiple approvers depends on your timecard settings. 3. The Request Time Off slider displays a calendar. Note: Whether or not . or generic notification is deleted, the request subtype cannot be used. Click Cancel Request. Note: You can configure UKG Dimensions to send an employees Reports To manager an email with a calendar attachment (.ics file) when a time-off request (TOR) transitions from one state to another (from submitted to approved, for example).
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